REGISTRATION 2025
Prospective Club Membership Information
The 2025 membership season begins on September 1, 2024
Registration with USA Swimming is handled via the USA Swimming Online Member Registration portal. To access the portal, you need a registration link from your club, or, if you are registering Unattached, you need a link from the NC Swimming Registrar (registration@ncswim.org). No more paper forms!
USA Swimming has created several Help pages to guide you through the process.
ONLINE MEMBER HELP REGISTRATION
Those pages may also be found by navigating to usaswimming.org, clicking About, and selecting Online Member Registration or SWIMS Database.
Contact the NC Swimming Registrar if you have any questions or need further guidance on the registration process at registration@ncswim.org.
2024-2025 Membership Fees and Information
NOTE: All Athlete and Non-Athlete fees will be paid online through the USA Swimming website upon registration. Clubs and Organizations will also pay their annual registration fee ($96) through the USA Swimming website.
Athletes:
Premium – Unrestricted Membership – $81
Outreach – Unrestricted Discounted Membership for Qualified athletes – $5
Seasonal (Individual Season) – Restricted to meets at or below the LSC Championship level; valid for 150 days. May then upgrade to Premium – $41
Flex – Restricted to 12 and Under – No more than two sanctioned meets below the LSC championship level – $30 (to compete in a 3rd sanctioned meet, athlete must be upgraded to Premium, at a cost of $51.
Single Meet – This option may be used only for Unattached swimmers for an Open Water Competition – $20
Non-Athletes – Please be sure to register for ALL categories that apply to you. The USA Swimming fee will only apply one time.
Coach, Junior Coach or Provisional Coach – $81 – All coaches except Junior Coaches (16 and 17 years old) will select this option.
Official – $81 – All officials, including Admin Officials, will select this option.
Apprentice Official – $0 – All apprentice officials; valid for only 60 days.
Other – $81 – Meet Directors, Chaperones, and any with frequent/direct contact with athletes (other than coach/official) will need this.
Administrator – $31 – Used only club board members, non-coach employees, webmaster, treasurer, club registrar. It does not apply to anyone that is a coach, official, chaperone, meet director, or has frequent/direct contact with athletes.
Unattached members – Any member wishing to register with USA Swimming that is not affiliated with a USA Swimming Member Club, may email registration@ncswim.org to request information about how to register.
Outreach – $5 – Please reach out to your club to discuss eligibility for this membership type. Generally speaking, qualification for Free or Reduced Lunch in your school system indicates eligibility for an Outreach membership.
Transfers – To transfer any membership for yourself or your athlete (athlete or non-athlete), please initiate your transfer using the option in SWIMS. Click here to learn more.
Upgrades – Athletes and non-athletes with eligible registration (Flex or Seasonal for Athlete) can upgrade using the option in SWIMS. Click here to learn more.
Coach Membership Requirements Checklist
Coach requirements are located here: https://www.usaswimming.org/docs/default-source/membership/coach-membership-requirements.pdf. Be sure to review those carefully to be sure you understand what is required of you.
All required courses can be accessed through the Education tab when you login to USA Swimming.
The following items must be submitted to the North Carolina Swimming Registrar whenever completed or updated (registration@ncswim.org):
- Your valid CPR certification
- Your valid Lifeguarding or In-Water Skills Checklist
- Your STSC Online certificate
- Concussion Protocol Training certificate
Be sure to consult this list https://websiteprod-core.azurewebsites.net/coaches-leaders/coaches/coach-safety-requirements to ensure that you have completed a course accepted by USA Swimming.
The remaining items, which include the Background Check, APT, Welcome to USA Swimming, Quality Coaching Framework, Core Certification and Rules & Regulations, will automatically match your record, assuming the information entered matches in both places. To ensure that items have been matched, look at your Dashboard, USA Swimming App, or the Membership Status report (found under the governance tab).
If items are missing, you should contact your club registrar and the North Carolina Swimming Registrar (registration@ncswim.org) to help sort out what’s wrong.
Clubs: All clubs need to specify their Club Admin. The Club Admin will be given access to the new Club Portal and have permissions to set up the club roles (Head Coaches, Board Members, etc.), renew the club, and much more.
Organizations: Organizations are what Leagues register as. They will be treated the same way as clubs, and will need to set an Admin to renew the organization.
