Meet Sanction & Approval Process
Meet Sanction & Approval Process
Meet Announcement Information
NCS Meet Announcement Template (February 18, 2024)
Meet Template Instructions (August 24, 2018)
Meet Announcement Checklist (revised August 24, 2018)
Other Resources
NCS OME Tutorial updated 10-22-2014
USA Swimming Pool Certification Page
Invitation to Foreign Athletes/Team Form
Before the Meet
5-10 DAYS BEFORE THE MEET: Pre-Meet Registration for Meet Directors The new policy regarding meet hosts sending meet rosters to the registration office as soon as possible prior to a meet is designed to assure the meet host that all swimmers entered in the meet are indeed registered. AS SOON AS POSSIBLE AFTER THE MEET ENTRY DEADLINE before the meet, send your Meet Manager database backup to Barb Frith.
All athletes should be entered, but it is not necessary that the meet be seeded. USA-Swimming rules state, quite clearly, that in order to have insurance coverage, EVERYONE in the pool must be a member, ALL coaches on deck must be current coach-members, and ALL officials must be members. Clearly, this is being done to help the meet host maintain their insurance coverage. Teams entering swimmers into meets should be aware that the paperwork for any swimmer’s registration must be completed and submitted to the registrar with the fee prior to the meet. Teams that do not register swimmers prior to a meet will be faced with an immediate fine of $100/swimmer. There will be no warning letter! Teams have until noon the Thursday prior to the meet to have all paperwork, files and fees to the registration office. No exceptions will be made! AFTER THE MEET: If you run your meet with Hy-Tek Meet Manager, after the meet send the Meet Backup file to: billmartin@ncswim.org
During the Meet
USA Swimming online Report of Occurrence form
Post Meet
